Open Position – Controller & Director of Administration

Position Overview:

The Controller and Director of Administration oversees all aspects of accounting, financial reporting and related business responsibilities for a not-for-profit jazz presenting and education organization with a $1.8 million annual operating budget. Reporting to the Executive Director, this role:

  • Assures the organizations financial and technical application and management systems support the mission and vision.
  • Defines the process of and implements the infrastructure/systems needed to support future growth.
  • Builds and manages effective administrative/financial systems including accounting, legal, IT, risk management, and physical infrastructure.
  • Works closely with all other departments on financial matters.
  • Supervises one full-time staff member.


Budgeting and Planning

  • Contributes to the development of the strategic plan.
  • Leads development of the fiscal strategy and operational plans to achieve the strategic plan.
  • Leads the annual budgeting process.
  • Prepares the annual budget with senior staff participation.
  • Prepares financial projections.
  • Maintains appropriate cost allocation.
  • Tracks income and expenses against approved budget.

Financial Reporting and Analysis

  • Analyzes and presents monthly and annual financial reports to the ED and the Finance Committee.
  • Prepares internal and external reports as needed.
  • Recommends changes to accounting policies and procedures, reviews with ED and Finance Committee and implement accordingly.
  • Serves as liaison to accounting firm.
  • Advises the ED and the Finance Committee on critical financial matters including financial planning, budgeting, cash flow, investment priorities and policy.
  • Manages annual audit.

Grants & Contract Management

  • Ensures financial compliance is maintained for grantor funds.
  • Manages program allocation of income and expenses.
  • Manages for cost control contractual relationships (benefits, insurance, audits, utilities, etc).
  • Monitors expenses and request for reimbursement from federal and other funders.
  • Prepare grant financial reports for federal and other funders.


  • Manages payroll, personnel handbook, and benefits.
  • Completes annual compliance requirements for benefits.
  • Oversees the development, documentation, and communication of policies and procedures for all areas of operations.
  • Responsible for equipment leases.  Assess and develop plans to meet IT needs.
  • Other duties as assigned.


  • Minimum of a Bachelors in Accounting, Finance or Business Administration; CPA preferred.
  • 5+ years of accounting experience demonstrating financial and accounting management experience with the day to day operations of a business unit.
  • 3 Years experience in a supervisory role.
  • Have experience with other administrative functions of non-profit operations including HR, IT, and facilities.
  • Strong interpersonal skills. Ability to communicate and manage at all levels.  Ability to operate at a tactical level while demonstrating strategic thinking skills.
  • Strong financial analysis and problem solving skills; ability to make accurate and timely decisions.
  • Strong sense of urgency, results oriented.
  • Intermediate to advances skills with Microsoft Excel and Word and accounting software such as QuickBooks, Peachtree or Microsoft Great Plains.

Application Process:

Send cover letter, resume, and salary history to:

Electronic submissions are preferred and will be accepted (PDF format only) by email to:

Applications may also be sent to:

Controller/Director of Administration Search

Jazz St. Louis

3547 Olive St.

Suite 260

St. Louis, MO 63103

Deadline: Applications will be accepted through August 9, 2013.  Later applications may be accepted if the position has not been filled.

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